Privacy Policy

Last Updated: December 30, 2024

This Privacy Policy describes how Shio ("the Bot", "we", "us", "our") collects, uses, stores, and protects your information when you use our Discord music bot.


1. Introduction

Your privacy is important to us. By using Shio, you consent to the data practices described in this Privacy Policy.


2. Information We Collect

2.1 Automatically Collected Information

Data Type Purpose Storage Persistence
Server ID Identify your Discord server MongoDB ✅ Permanent
Channel ID Send messages and play music Session only ❌ Temporary
User ID Associate playlists and favorites MongoDB ✅ Permanent

2.2 User-Provided Information

Data Type Purpose Storage Persistence
Playlists Store your custom playlists MongoDB Persists forever
Favorites Store your favorite songs MongoDB Persists forever
24/7 Settings Keep bot connected MongoDB Persists forever
DJ Role Server role configuration MongoDB Persists forever

2.3 Music History Data

Data Type Purpose Storage Persistence
Song Titles Display history and stats MongoDB ✅ 100 most recent
Play Timestamps Statistics and wrapped MongoDB ✅ 100 most recent
Requester ID Track who requested songs MongoDB ✅ 100 most recent

2.4 Information We Do NOT Collect

  • ❌ Message content (except commands)
  • ❌ Voice data or recordings
  • ❌ Personal information (name, email, phone)
  • ❌ Financial information
  • ❌ Direct messages

3. How We Use Your Information

  • Playing music in voice channels
  • Managing music queues
  • Storing and loading your playlists
  • Saving your favorites
  • Providing server-specific settings
  • Generating music statistics

4. Data Storage and Security

4.1 Where We Store Data

MongoDB Database (PERMANENT - Data persists across restarts):

  • ✅ Playlists - NEVER lost on restart
  • ✅ Favorites - NEVER lost on restart
  • ✅ 24/7 Mode settings - NEVER lost on restart
  • ✅ DJ Role settings - NEVER lost on restart
  • ✅ Server settings - NEVER lost on restart
  • ✅ Music history - NEVER lost on restart

In-Memory Cache (TEMPORARY - Normal for all music bots):

  • Current music queue (what's currently playing)
  • Player position (where you are in the song)
  • Vote skip counts

⚠️ Important: Your playlists, favorites, and all settings are stored in our MongoDB database and will NEVER be lost when the bot restarts. Only the current music queue is temporary because the bot needs to reconnect to voice channels after a restart.

4.2 Security Measures

Measure Description
Database Encryption Data encrypted at rest and in transit
Access Control Restricted database access
Secure Connections All connections use TLS/SSL
Regular Backups Automated backups

4.3 Data Retention

Data Type Retention Period
Server Settings Until bot is removed from server
User Playlists Until user deletes them
User Favorites Until user deletes them
Music History Rolling 100 tracks per server

5. Data Sharing

5.1 We Do NOT Sell Your Data

We will NEVER sell, rent, or trade your personal information.

5.2 Third-Party Services

Service Data Shared Purpose
Discord API User/Server IDs Bot functionality
Playback Search queries Music playback
Spotify Search queries Music metadata
MongoDB Atlas All stored data Database hosting

6. Your Rights

6.1 Self-Service Data Management

Command Action
/favorite clear Delete all your favorites
/playlist delete <name> Delete a playlist
/settings View/modify server settings

6.2 Full Data Deletion

To request complete data deletion, contact us via our support server.


7. Children's Privacy

Shio is not intended for users under 13 years of age (or the minimum age in your country to use Discord).


8. Contact Us

Channel Contact
Discord Support Server https://discord.gg/YnKY5bcXKF

9. Summary

Topic Summary
What we collect Server IDs, User IDs, playlists, favorites, settings
What persists ALL your data persists across restarts
What's temporary Only current music queue (normal for music bots)
Who we share with No one
Your control Full - delete anytime via commands

Your data is safe with Shio. Everything you save will be there when you come back. 🎵

Edit

Pub: 30 Dec 2025 08:10 UTC

Views: 10