Creating a digital yearbook in WPS Writer is a thoughtful and practical way to preserve memories from a school year, club activity, or organizational event
A digital yearbook eliminates printing costs, enables instant sharing across devices, and unlocks interactive elements that printed versions can’t offer
Even beginners can create a stunning digital yearbook with WPS Writer, thanks to its clean layout options and easy-to-use formatting controls
Begin by planning your structure
Your yearbook should contain key elements: a cover, table of contents, photos and profiles of teachers and students, summaries of key events, memorable quotes, and a heartfelt closing section
Organizing your content in advance will make the writing and layout process smoother
Next, open WPS Writer and create a blank document
Navigate to the Page Layout tab and choose a standard 8.5" x 11" paper size for optimal yearbook proportions
For a polished aesthetic, configure all margins to 0.75 inches—enough space to avoid text crowding while maintaining a tight design
Place a crisp, high-resolution photo on the cover that visually captures your community or occasion
From the Insert menu, upload your image, then stretch or shrink it to fit the layout perfectly
Apply a strong, centered headline in a classic font like Arial or Times New Roman, sized 28 pt or above for maximum impact
Include the year and the name of the group beneath it
Limit decorative font effects like shadows, outlines, or animations to preserve a clean, sophisticated tone
Following the cover, add an automatic table of contents
WPS Writer can automatically generate this if you use heading styles consistently
Label primary sections with Heading 1 and subsections with Heading 2 for clear hierarchy
Once all headings are styled, go to References >Table of Contents and choose a format
Any modifications to headings will instantly reflect in the TOC, keeping your index accurate
When designing individual profiles, use a consistent layout
Position a photo on the left or right margin, then list the individual’s name, position, and a brief personal summary
Break down accomplishments or hobbies into clear bullet lists for easy scanning
Break up text into small, digestible chunks to improve flow and engagement
Label images with a reduced font size and italics to set them apart visually
Use soft decorative borders or muted background tones under Page Design—just enough to elevate the look without overwhelming
Use the same color scheme and font pairing throughout to maintain cohesion
You can embed access points to multimedia content using hyperlinks, even if the files aren’t stored directly in the document
Store your clips on platforms like YouTube or Google Drive, then create a link labeled clearly, e.g., "View the Homecoming Parade"
This allows readers to click through from a digital copy
Place page numbers at the bottom center or outer edge by choosing Page Number from the Insert menu
Place your group’s logo or a short slogan in the footer of every page to strengthen brand identity
Review each section thoroughly before exporting the final version
Look for spelling errors, dead hyperlinks, and low-resolution graphics
Have colleagues, students, or friends evaluate the layout and clarity
Once satisfied, export your yearbook as a PDF by going to File >Export >PDF
The PDF output guarantees your design looks identical whether viewed on a phone, tablet, or printed copy
Save a copy in WPS Writer format as well for future edits
Send the PDF to students, parents, and staff via email, shared drives, or your school’s online platform
A digital yearbook created in WPS Writer not only captures the spirit of the year but also provides a lasting, accessible keepsake that can be revisited anytime, anywhere