Who Requires a Task Management Software and When
Many people find themselves at a particular point in their life searching for a task management software to help them refocus and keep their finger tips about what is important. Task management products organize, schedule and ensure that tasks get done promptly. On short it can boost your productivity. By being better organized and much more focused on what you have to do, you save time and reduce stress.
Good task and project management software was difficult to find a couple of years ago when individuals were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing obtain such tools generated a big base of good task and project management solutions. There are a great number of choices to help manage the tasks, which range from standalone applications to web-based services.
Exactly what are users looking for?
Most of them are in fact looking for a personal organizer application to place some order within their busy and messy life. "Initially, I somehow managed to keep everything in my head. Then, as http://budtrader.com/arcade/members/macphersonagger6/activity/2069771/ began to undertake more projects, I realized that I needed a task management system to help keep me organized and focused." says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called "To Do List" applications where users develop a list of tasks for which they set a start date, some deadlines and a priority - something very simple.
The Getting Things Done (GTD) methodology
A lot of the to-do-list applications these days adopt, to 1 degree or another, the GTD method of task management according to the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they are. The issue, though, with To Do lists and personal organizers is that are only good for your projects. Task management or task tracking software is more than just a to-do list. In a small business a lot of the tasks are collaborative and require multiple associates to fulfill several tasks in one project. In this case you need an application where assignments could possibly be made, all tasks could possibly be tracked, and completed work could be archived. That is a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time or even create plans. This can be a further step to an upper level: project management or project planning software.
Why do we need a task management application?
http://www.bcsnerie.com/members/hendersonbernard7/activity/4261320/ spend more often than not on urgent but low priority tasks as the most important ones get delayed until a later date. Unfortunately, that "a later date" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically an effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. That is a significant problem with task management applications: they require an excessive amount of effort on users part. It is easy to spend too much time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a piece of paper.
Benefits of an activity management tool
allows you to organize, assign and prioritize tasks
enables you to establish goals and milestones also to manage deadlines
no need to remember all tasks and much more productivity using reminders
entire work integration, effort delegation for increased efficiency and reduced costs
the break down of complex tasks into smaller deliverables that may be controlled with minor difficulty
An activity management software can be an essential component for organizational and business operations and can make managing the project simpler.